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Privacy Policy

Polaris Consultants ("we", "us", or "our") is committed to protecting the privacy and security of your personal data. This Privacy Policy outlines how we collect, use, disclose, and safeguard your information when you engage with our services or visit our website.


1. Data We Collect
We may collect and process the following types of personal data:

  • Contact Information: Name, email address, phone number, postal address.

  • Professional Information: Job title, company name, and industry.

  • Usage Data: Information about how you interact with our website, including IP addresses, browser type, and usage statistics.


2. Purpose of Data Collection
We process your personal data for the following purposes:

  • To provide and improve our consultancy services.

  • To respond to your enquiries and requests.

  • To send you relevant communications, including updates on our services.

  • To comply with legal obligations or enforce our terms of service.

 

3. Legal Basis for Processing
We process personal data under the following legal bases:

  • Contractual Necessity: To fulfil our contractual obligations when providing consultancy services.

  • Legitimate Interests: To improve our services and communicate with you.

  • Legal Compliance: To comply with applicable laws, regulations, and legal processes.


4. Data Sharing
We do not sell, rent, or trade your personal data. We may share your information with third-party service providers who assist us in operating our business, but only where necessary and with appropriate safeguards in place. We may also disclose data if required by law or to protect our rights.


5. International Transfers
Where necessary, we may transfer personal data to jurisdictions outside the United Kingdom and the European Economic Area (EEA). In such cases, we will ensure appropriate safeguards, such as standard contractual clauses, are in place to protect your data.


6. Data Retention
We retain your personal data only for as long as necessary to fulfil the purposes for which it was collected, or as required by law. Once no longer needed, your data will be securely deleted or anonymised.


7. Your Rights
Under the UK GDPR, you have the following rights regarding your personal data:

  • Access: To request a copy of the data we hold about you.

  • Rectification: To request correction of inaccurate data.

  • Erasure: To request deletion of your data where legally permissible.

  • Restriction: To request limitation on the processing of your data.

  • Objection: To object to processing based on legitimate interests.

  • Data Portability: To request a copy of your data in a structured format for transfer to another organisation.

  • To exercise any of these rights, please contact us at office@polarisconsultants.co.uk


8. Data Security
We employ appropriate technical and organisational measures to safeguard your personal data from unauthorised access, alteration, disclosure, or destruction. We store data in a cloud-based location which is secured by two-factor authentication.


9. Changes to This Policy
We may update this Privacy Policy from time to time. Any changes will be posted on our website, and, where appropriate, notified to you.


10. Contact Us
If you have any questions regarding this Privacy Policy or our data protection practices, please contact us at:


office@polarisconsultants.co.uk
Polaris Consultants
 

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